Learn about the module: Timesheet (Activity Management)

Na Pontotel, acreditamos que a tecnologia não é um fim, mas um meio de tornar as relações de trabalho mais humanas e transparentes. Sabemos que garantir o registro de ponto correto é fundamental para a segurança jurídica e para o fechamento da folha. Mas, e se pudéssemos ir um passo além?
E se, além de saber quanto tempo sua equipe trabalhou, você pudesse entender exatamente como esse tempo foi investido?
É com essa visão de futuro que apresentamos o módulo Timesheet (a evolução do nosso antigo "Aloque"). Uma ferramenta desenhada para transformar horas trabalhadas em métricas de produtividade e custeio, respondendo à pergunta de ouro da gestão moderna: "No que o colaborador trabalhou durante a sua jornada?"

What is a timesheet?

Timesheet is Pontotel's activity and project management module. It integrates with our time and attendance platform, creating an intelligent link between Legal Working Hours (clocking in and out) and Actual Productivity (allocation of hours to specific tasks).

While clocking in and out focuses on attendance and legal requirements, a timesheet focuses on strategy. With it, it's possible to:

• Plan the allocation of the team across different clients and projects.
• Compare the planned versus the actual results, ensuring that the time invested is aligned with the priorities.
• Calculate the real costs of projectsby comparing the employee's hourly rate (based on payroll) with the time spent on each activity (Capex/Opex).

Who is it suitable for?

This solution was created for managers and companies that need detailed visibility into their operations. It is ideal for:

• Services and Consulting Sector: To know exactly how many hours were dedicated to each client.
• Project Teams (IT, Marketing, Engineering): To track the progress of deliverables and the consumption of budgeted hours.
• Educational Institutions: To manage the allocation of teachers to classroom activities, planning, or pedagogical meetings.

Neste artigo completo, vamos guiar você por todas as funcionalidades dessa ferramenta poderosa: desde o acesso inicial até a gestão avançada de indicadores.
Vamos transformar a maneira como sua empresa enxerga o tempo?

Access and first steps: understanding the logic

To get the most out of Timesheet, we need to align how the tool organizes information. Unlike a simple to-do list, the system cross-references who is doing the work, where the effort is being applied, and what is being done.

How to access

Flexibility is part of our culture. Therefore, you can access the Timesheet in two ways, depending on your schedule:

• Via Web (Computer): Ideal for planning or analyzing more complex reports. Simply access the address: aloque.pontotel.com.br.
• Via Mobile App: Perfect for the hustle and bustle of everyday life. Directly in the Management app , you can record activities as soon as they happen, ensuring that no information is lost. Download the app from the link corresponding to your device:
• • Android
  • iOS (Apple)

The Timesheet Structure: Professional, Project, and Activity

For the system to generate intelligence about productivity, each transaction needs to answer three basic questions. Let's understand the concept of each piece of this mechanism:

1. O Profissional (Quem?)
É o ponto de partida. No sistema, o profissional é o colaborador que executará a atividade. O Timesheet é individual e intransferível, pois ele está conectado diretamente ao seu registro de ponto.

2. O Projeto (Onde?)
É o contexto macro do trabalho. O projeto representa o objetivo maior ou o centro de custo onde suas horas serão alocadas. Um projeto pode ser um evento específico, um contrato de longo prazo ou um departamento.

• Educational Example: 2025 University Entrance Exam Campaign or Class 03 - Medicine

3. A Atividade (O que?)
É a ação específica, a tarefa "mão na massa" realizada dentro do projeto. É aqui que detalhamos a natureza do trabalho. Isso é crucial para diferenciar momentos de execução, planejamento ou burocracia.

• Educational Example: Test Correction, Integration Practice , or Anatomy Class.

Practical example

To better visualize this, imagine the daily routine of a (professional) teacher:

Scenario A:

• Project: High School - 3rd Year
• Activity: Teaching a History Lesson

Scenario B:

• Project: Annual Science Fair
• Activity: Alignment Meeting

By correctly categorizing the time, the system can, at the end of the month, tell not only that the teacher worked 40 hours, but that 30 hours were in the classroom (core activity) and 10 hours were on extracurricular projects.

Monitoring and launching of activities

The Allocation Calendar is your control panel. But to master it, you need to understand the tool's core dynamics: the difference between what was on the agenda and what actually happened.

Planned vs. Actual

In Timesheet, we work with two verb tenses:

1. The Planned (Agenda): This is your forecast. In an educational context, it includes classes scheduled, meetings set, or time reserved for grading tests. On the calendar, these activities appear as scheduled appointments, awaiting confirmation.
2. The Actual (Execution): This is what actually happened. This is where the system crosses over with your recorded attendance. If the class scheduled to end at 10:00 AM extended until 10:15 AM, this information is recorded in the "Actual" section.

Why does this matter? The clash between these two worlds generates the Adherence indicator. If you plan 100% of the time and execute something completely different, the system points out this divergence to help with future management.

How to schedule an activity (Planning)

• In the web calendar, click the arrow next to the "launch activities" button. Then select "launch planned activities"

• Fill in the activity, the professional who will perform it, the start date, the start time, the duration of the activity, whether it is repeated (and on which days), the end date of the activity, and in which project the activity will be allocated.

• The block appears on the calendar with the status "Planned" (block without color). It does not yet count as working hours, only as a time reserve.

How to launch an activity (already completed)

• In the web calendar, click the "launch activities" button.

• Please fill in the activity, the professional who performed it, the start date and time, the end date and time of the activity, whether any resources were used and in what quantity, and which project the activity belongs to.

• The block appears on the calendar with the status "Completed without Planning" (red block). It counts as working hours.

Total Mobility: Managing Activities via the App

Sabemos que a rotina escolar não acontece apenas na frente do computador. Professores estão em sala, coordenadores circulam pelos corredores e equipes de manutenção estão em campo. Por isso, levamos a potência do Timesheet para a palma da sua mão com o App Pontotel Gestão.
Aqui, o foco é a agilidade. Veja como transformar seu celular em uma ferramenta de registro em tempo real.

View planned activities

In the management app, it's possible to access a personal calendar of planned and completed activities. When logging in with a user who logs activities (i.e., has a related professional), the user will see a carousel on the home screen with the views "yesterday," "today," and "tomorrow":

• Yesterday: Lists all activities performed the previous day.

• Today: Lists all activities planned or completed today.
• • The current activity is at the top of the list
  • The planned activities are listed below, from the earliest activity at the top to the latest activity at the bottom. Planned activities can be standalone or sequential. If it is a sequence, it will be indicated as "X modules" at the top of the activity card.
  • The day's activities are listed below, in a separate "completed activities" list, and show any incidents, if any. In the completed activities list, you can also click to see more information about the activity and/or add a justification.

• Tomorrow: List all activities planned for tomorrow.

Record planned activity

To start a planned activity, simply click on the "play symbol" to the right of the planned activity card: 

A atividade passará para o status de “em curso” e exibirá uma barra de progresso para acompanhamento da sua evolução.
Para registrar o fim da atividade, basta clicar no “símbolo de stop” ao lado direito ou em “finalizar atividade”, no botão vermelho acima: 

The completed activity will be moved to the list at the bottom of the app, and if it was carried out differently than planned (shorter, longer, or unplanned), the system will flag an error.

Information regarding an activity carried out without justification

You can see more information about the activity by clicking on it. On the details page, you will be able to view:

• Type of activity and project
• Start date and time
• Planned or standard duration
• Duration performed
• Occurrence (if any)
• Justification (if any)

You can also enter or change the justification for the activity by clicking on the pencil next to "no justification":

Strategic Management: where data becomes decision-making

If completing tasks is the "heart" of the system, the Statistics is the "brain." It's here that managers, directors, and coordinators can move beyond guesswork and understand, with real data, how the organization invests its most valuable asset: time.

The Statistics Tab: Your Ally in Management

By accessing the statistics section, you can check the number of planned and completed hours consolidated per day. You can also select which projects you want to view the data for, in the upper right corner of the screen.

A implementação do Timesheet da Pontotel é mais do que uma mudança de ferramenta; é uma mudança de cultura.
Saímos da era do "controle de ponto" tradicional, focado apenas em cumprir a lei, para a era da Gestão de Eficiência. Ao dar visibilidade para onde o tempo vai, empoderamos colaboradores a serem donos de suas rotinas e gestores a serem estrategistas de seus recursos.
Seja para garantir que um professor tenha tempo hábil para planejar suas aulas ou para assegurar que um projeto de engenharia não estoure o orçamento, o Timesheet é a bússola que faltava.

If you have any questions about the tool, would like to schedule a demonstration, or purchase the module, please fill out this form and our team will contact you.

Updated on: May 25, 2026