Articles about: Reports, Importers and Exporters

I05 - How to register vacations in bulk

The vacation importer follows the same workflow as the employee and user importers, allowing you to quickly and easily register or update employee vacation periods in bulk.


⚠️Warning: This importer is not applicable if your company has active registration integration with other systems, such as Sankhya or similar.


How to access the importer and download the template spreadsheet


  1. In the side menu of the Management website, click on Management . Then select Reports and Records .



  1. In the "importers" list, select option I05 - File Importers.


  1. Fill in the importer filters


  • In "import type", select the Vacation option.



  • Below, select the desired file extension to download the template spreadsheet for filling in the information.



💡 Tip: Choose the .xlsx . It's the safest, as it eliminates the need for manual cell configuration and avoids import errors. The CSV format lacks visual formatting, and the older .xls format requires adjustments that, if ignored, can corrupt your data.


How to fill out the template spreadsheet



  1. Fill in the columns correctly:
  • Employee password (PIN) : Fill in with the employee's PIN as registered in the system.
  • Start date : Vacation start date (DD/MM/YYYY format).
  • End date : Start date of vacation (DD/MM/YYYY format).
  • Remove from REPP : Fill in with "N" or leave blank. If you fill in with "S", the employee will not be able to register points for the period.


Common mistakes:

  • Date format: always use DD/MM/YYYY.
  • PIN does not exist: verify if the PIN matches the information in the employee's registration in the system.
  • Column “Remove from REPP” : do not fill with “S”.


  1. After filling out the spreadsheet according to the defined objective, save the file. If you are using Excel, click on "File", then "Save", or press CTRL + S.


How to upload the completed spreadsheet


  1. Return to the Management website , in the same location instructed in item 1, and select option I05 - File Importers again. Click the " attach " button, and select the file on your computer with the information you filled in.



  1. Finish by clicking import.



  1. Please wait for the spreadsheet import process to finish.



  1. Once the process is complete, a report will be generated with import feedback. Ensure that the user has been created, updated, or deactivated.


By following all the steps, we ensure that the system accurately reflects the team's rest periods, maintaining transparent and reliable vacation management.


If you still have questions or need assistance, contact our Support team via the chat integrated into the Pontotel Gestão website or via WhatsApp !

Updated on: January 5, 2026

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