Articles about: Reports, Importers and Exporters

I05 - How to register schedules in bulk

Pontotel's batch import tool allows you to register multiple work schedules at once, facilitating management in companies with a large volume of employees and schedules. The process is done through the i05 Importer, which uses a template spreadsheet to perform the entries quickly, securely, and in a standardized way.


⚠️Warning: This importer is not applicable if your company has active registration integration with other systems, such as Sankhya or similar.


How to download the template spreadsheet


  1. In the side menu of the Management website, click on Management . Then select Reports and Records .



  1. In the "importers" list, select option I05 - File Importers.


  1. Fill in the importer filters


  • In "import type", select the Work Schedules option.



  • Below, select the desired file extension to download the template spreadsheet for filling in the information.



💡 Tip: Choose the .xlsx . It's the safest, as it eliminates the need for manual cell configuration and avoids import errors. The CSV format lacks visual formatting, and the older .xls format requires adjustments that, if ignored, can corrupt your data.


How to fill out the template spreadsheet



  1. Fill in the columns correctly:
  • Name: Unique name to identify the scale in the system.
  • Schedule (Work Days): Enter the number of consecutive work days in the schedule cycle.
  • It should be filled with a whole number, for example: 5.
  • Schedule (Days Off): Enter the number of consecutive days off in the schedule cycle. This should also be filled with an integer.
  • First day of the work schedule: Name of the work schedule to be applied on the first day of the work cycle. The name must exactly match a schedule already registered in the system.
  • Second day of the schedule: Same principle as the previous column, but now being the schedule for the second day of the shift.


🚨Important:
  • If you are registering a schedule that has more than two days in its cycle (such as 5 working days and 2 days off, for example), you need to fill in the optional columns with the names of the shifts corresponding to each day. This way, the schedule will be correctly created for the entire desired period.
  • There are other optional columns that fill in specific fields of the scale. Refer to row 2 of the spreadsheet to understand how to fill them in correctly if necessary.


  1. After filling out the spreadsheet, save the file. If you are using Excel, click "File," then "Save," or press CTRL + S.


How to upload the completed spreadsheet


  1. Return to the Management website , in the same location instructed in item 1, and select option I05 - File Importers again. Click the " attach " button, and select the file on your computer with the information you filled in.



  1. Finish by clicking import.



  1. Please wait for the spreadsheet import process to finish.



  1. Once the process is complete, a report will be generated with import feedback. Ensure that the user has been created, updated, or deactivated.


Batch import of schedules is the most efficient way to create workflows for large teams, saving time and reducing the risk of manual error.


If you still have questions or need assistance, contact our Support team via the chat integrated into the Pontotel Gestão website or via WhatsApp !

Updated on: January 5, 2026

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