Articles about: Reports, Importers and Exporters

R01 - How to generate a timesheet for multiple employees

The timesheet report is an essential document for managing employee records. It details the points, entries, and other events of employees' workdays, ensuring greater transparency and compliance with legislation. Issuing this report is important for auditing inconsistencies, validating information with employees, and ensuring that the data is correct before payroll closing.


By following the steps below, you can generate time and attendance reports for multiple employees in a single process, making monitoring and analysis easier. See below how to generate the R01 report simply and efficiently.


How to generate the R01 report for multiple collaborators


  1. In the navigation menu, go to Management , and then select the Reports and Records .



  1. On the new screen, select the option " R01 - Timesheet/Points sheet for all employees ".


  1. Configure the report filters



3.1. Section: Workplaces, employers or groups

  • Select the workplaces, employers, or employee groups you want to include in the report.


3.2. Section: By month / By period

  • Define the time scope of the report:
    • By month: Choose a specific month and year to generate the report.
    • By period : Manually define the start and end dates of the desired period.


3.3. Section: Extra Options

  • Additional options that may or may not be considered when generating the report:
    • Do not include terminated employees: Excludes from the report employees who have already been terminated in the selected period or previously.
    • Do not include employees without time entries in the month: Removes from the report employees who have no time entries in the chosen month or period.
    • Generate results in one file: Compresses the report into a single PDF file containing the data for all employees.
    • One file per employee: Generates an individual PDF file for each employee included in the report.
      • Note : If neither of the two previous options is selected, the report will be generated as a PDF file for each work location.
    • Do not generate delivery report: Disables the generation of the delivery report, which is used to record and control the copies already delivered to employees, as well as those that have been signed.
    • Attach medical certificates to the payroll: Adds the registered medical certificates as attachments to the reports of the corresponding employees.
    • Show time bank: Includes time bank balances (monthly and accumulated) in the final report.
    • Show added notes in Observations: Displays the notes added in the system related to employees, directly in the "Observations" field of the report.


3.4. Section: Omit Fields

  • In this section, you can customize the report by omitting specific information that is not relevant to the purpose of the analysis or deliverable. See the meaning of each option below:
    • Admission : Excludes the employee admission date from the report if this information is not required.
    • RG : Removes the RG (Brazilian national identity card) number of the collaborators from the report.
    • Location : Omit the workplace associated with the employee, useful when this information does not need to be included in the final report.
    • CPF : Excludes the CPF (Brazilian individual taxpayer registration number) of employees, ensuring greater discretion if the report is shared.
    • Department : Removes information about the department to which the employee is linked.


3.5. Section: Group by / Sort by

  • Group by : Defines how the data will be organized in the report.
    • Location : Groups time and attendance records by workplace, organizing employees from each location into the same group in the report.
    • Employer : Groups time and attendance records by employer, facilitating analysis by organization or business unit.
  • Sort by : Defines the display order of collaborators within each chosen grouping.
    • Name : Organizes collaborators in alphabetical order, allowing for easier searching by name.
    • Code : Organizes employees by their employee registration code number, in ascending order.


How to download the report


After clicking "generate excel," the platform will process the report in the background.


  1. Click the bell icon (Notifications) in the bottom left corner of your screen to follow the file being generated.



  1. When the status changes to "100%", your report will appear in the completed reports .



 Understanding the generated file


Upon completion of the report generation process, a compressed file (.zip) containing all documents related to the time sheet will be available. Below, we detail the contents of the generated file.


  1. PDF reports
  • Each employee will receive an individual report in PDF format.
  • The PDFs are organized and grouped according to the structure defined in the filters.
  • Each time clock mirror contains the following information:
    • Employer information
    • Employee registration data.
    • Competence and period
    • Points recorded
    • Expected journey
    • Notes and values
    • Observations
    • Consolidation of notes within the competence
    • Time bank balance (if any)
    • Subscription area


  1. Delivery protocol
  • If you have not selected the "do not generate delivery report" option, you will still receive a delivery report, used to record and control the copies already delivered to employees, as well as those that have been signed.


  1. Supporting Spreadsheets
  • Error spreadsheet: Presents a list of collaborators and the inconsistencies identified during processing, indicating the problems that prevented the generation of the report for the corresponding collaborator.
  • Status spreadsheet: Summarizes the processing status of each employee included in the report.


Usage Tips:

  • Use the error spreadsheet to identify and correct any outstanding issues.
  • Use the status spreadsheet to track which employees were considered when generating the report.
  • Share the individual PDFs with collaborators or keep them archived for future audits and reference.


💡Tip: If you need to generate a timesheet for only one employee, check the guidelines in this article .


The R01 report is an essential tool for consolidating and analyzing work schedule records. With customization options including filters, additional features, and data organization, it offers complete and detailed control, assisting in identifying outstanding issues and calculating time entries for employee payroll.


If you still have questions or need assistance, contact our Support team via the chat integrated into the Pontotel Gestão website or via WhatsApp !

Updated on: January 27, 2026

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