R03 - How to generate the employee schedule report by job position?

Pontotel's R03 report allows you to view, in an organized way, all work schedules assigned to employees. It is a fundamental tool for controlling team distribution, analyzing shift coverage, and monitoring compliance with planned work schedules.

Step-by-step guide to generating the R03 report.

1. Access the reports menu.

• In the top menu, go to management reports and records option .

• Select the option " R03 - Employee Schedule Report ".

2. Configure the filters.

• Choose the filter criteria according to your needs. You can select by workplaces, employers, employees, or groups.
• If you wish, check the "send report results by email" option to receive the file directly at the email address registered to your user account.

3. Generate the report

• Click on "generate excel" to start processing the report.
• Follow the progress in the notification center (bell icon) located in the top menu.

• When the progress reaches 100%, the report will be automatically downloaded to your computer's downloads folder. If the download does not start automatically, locate the report in the notification queue and click on the corresponding line to start a new download.

Understand the report

Once downloaded, you will receive a compressed file (.zip) containing three files:

• Success (main report) : This spreadsheet presents, in detail, the work schedule assigned to each employee at each workplace, with the schedule name, layout, start date of the schedule for the employee, and a breakdown of the work hours for each day.

• Status : Spreadsheet summarizing the processing status by employee, indicating whether the employee was included in the report generation.
• Errors : This spreadsheet lists inconsistencies or problems identified during processing that prevented certain collaborators from being included in the report. This allows for analysis and correction of the necessary records before a new attempt.

The R03 report is a practical and comprehensive solution for those who need to track employee schedules, ensuring transparency and efficiency in team management.

For further guidance, please consult the related articles below or visit our support website . If you need assistance interpreting the report, our team is available to help. Contact us via WhatsApp !

Updated on: September 17, 2025