R03 - How to generate the employee schedule report by job position?

Pontotel's R03 report allows you to view, in an organized way, all work schedules assigned to employees. It is a fundamental tool for controlling team distribution, analyzing shift coverage, and monitoring compliance with planned work schedules.

How to generate the R03 report

1. In the navigation menu of the Management website, select the Reports and Records.

2. Select the option "R03 - Employee Schedule Report".

3. Configure the filters.

• Choose the filter criteria according to your needs. You can select by workplaces, employers, employees, or groups.
• If you wish, check the "send report results by email" option to receive the file directly at the email address registered to your user account.

4. Click on "Generate Excel" to start processing the report.

5. In the navigation menu, click the bell icon (Notifications) to track the file being generated.

6. When it reaches "100%", the report will be downloaded automatically.

Understand the report

Once downloaded, you will receive a compressed file (.zip) containing three files:

• Success (main report): This spreadsheet presents, in detail, the work schedule assigned to each employee at each workplace, with the schedule name, layout, start date of the schedule for the employee, and a breakdown of the work hours for each day.

• Status: Spreadsheet summarizing the processing status by employee, indicating whether the employee was included in the report generation.
• Errors: This spreadsheet lists inconsistencies or problems identified during processing that prevented certain collaborators from being included in the report. This allows for analysis and correction of the necessary records before a new attempt.

The R03 report is a practical and comprehensive solution for those who need to track employee schedules, ensuring transparency and efficiency in team management.

If you still have questions or need assistance, please contact our Support team via the chat integrated into the Management website or via WhatsApp. 

Updated on: May 22, 2026