How to issue a leave of absence for multiple employees

Creating a leave of absence for multiple employees simultaneously in Pontotel is an efficient way to manage collective absences, such as group sick leave, scheduled time off, or exceptional situations. See below how to create this leave of absence.

Step by step

1. Access the quick changes menu.

In the main menu, click on Sheet Quick Changes option .

Define the leave period.

Enter the start and end dates of the leave, either by typing or selecting from the calendar.

If the leave is for only one day, use the same date in both fields.

3. Choose your collaborators.

Select the employees who will receive the leave. Use the selection options to quickly choose one or more employees. You can also filter by location, employees, employers, or groups.

Access the pantry menu

Below the filters, select the justification , and then click on add exemption.

Fill in the fields.

• In the reason field, select the justification that corresponds to the absence. If there is no reason that meets the need, create a new default reason before continuing.
• Configure additional options (if necessary):
• Consider as hours worked : If checked, the leave period will be counted as hours worked on the timesheet, without impacting the hours balance or time bank.
• Deduct time off from the day's work hours : By selecting this option, the time off will be deducted from the employee's expected work hours for the day.
• Consider as an absence : If selected, the period will be treated as an absence, impacting the hours balance and potentially resulting in deductions from pay.
• Ignore days off : Use this option if you want the absence not to be recorded on days configured as days off in the employee's timesheet.

6. Save the record.

After filling in all the fields, click "add" to register the exemption in the system.

⚠️ Attention : Review all information before saving to avoid inconsistencies in the records. After applying the leave, any edits or deletions must be made individually on each employee's timesheet.

Correctly recording collective dismissals ensures accurate records and avoids inconsistencies in payroll. If you need to record dismissals individually, please refer to the related articles below.

If you need further support, contact our team via WhatsApp . We're ready to help!

Updated on: August 8, 2025