How to register a workplace

Correctly registering work locations on the Pontotel platform facilitates management in several aspects, such as: allocating holidays on payroll, restricting time tracking by geolocation (when applicable), and more efficient organization of employee payrolls.

Workplaces don't have to be physical spaces. They can also represent teams, departments, or sectors, allowing for an organization that best suits your needs. Furthermore, this separation of workspaces also serves as a way to limit managers' and supervisors' access to specific area information, ensuring greater control and privacy in management. Use this flexibility to structure workspaces in the most convenient way for your operation.

In this article, you will find guidance on how to correctly fill out each field in the workplace registration form.

Step-by-step guide to registering a workplace:

1. Access the module

In the top menu of the Management website, click on registrations and then select workplace .

2. Start a new registration

To add a new location, click on create new workplace .

3. Fill in the required fields.

• Workplace name : Give the workplace a name that identifies it.
• Code : Use this field to enter a unique identifier for the location. It helps to easily organize and differentiate records, facilitating day-to-day consultation and management. It can be the same one used in payroll, or the department/sector's cost center.
• Region (Country, State, and Municipality) : Define the region of the workplace here. First, select the country; then, the option to choose the state (UF) will be enabled, and finally, choose the municipality. Filling in these fields correctly is essential, as the workplace location is used to automatically allocate holidays on employees' timesheets.
• Time zone : Use this field to set the time zone for your workplace. This setting is important to ensure that time records are correctly registered according to the local time in the region. 💡 Tip : The default GMT -03:00 corresponds to the option "America/Sao_Paulo", which is the official time for Brasília and used in most of Brazil. If your workplace is in a region with a different time zone, select the corresponding time zone.
• Employers: Select one or more employers who are linked to this location. It is important to ensure that the employer selected in the employee's registration is also included here, allowing for a correct association between the employee, employer, and workplace.
• Synchronize with REP-P : Selecting this option is mandatory to ensure that workplace settings are synchronized with all devices. Otherwise, employees at this workplace will not be able to clock in and out on the devices used for time and attendance recording (clocking devices).
• Description of the location in the AFD and timecard : This field should contain the name of the location that will appear in the aforementioned files, facilitating identification. By default, you can repeat the name of the workplace.
• Location Map : In the “Enter a location” field, enter the desired address. If the marker on the map is not exactly in the correct location, simply drag it to adjust the location precisely. 💡 Tip : This information is essential if you want to restrict time tracking by geolocation , as the defined address will be used as a reference to validate time records.

Advanced settings

By default, you can leave these fields blank, but there are options that allow for more specific adjustments for workplaces.

• Priority : Define the importance of this location by ordering its position to facilitate visualization on the "Tracking by Entry" and "Tracking by Post" screens.
• Workplace-specific calculation rules: Link a rule to the location if instructed by a Pontotel analyst for a specific need. If no rule is selected, calculations will be based on the calculation rule linked to the employee's record.
• Phone : Include the phone numbers available at the workplace to keep on file.
• Accept time zone of the time clock: Enable this option if you prefer that employee time records be registered according to the time zone of the device used for clocking in, instead of the time zone of the workplace. This option is used if the time clock has a different time zone than the workplace.

4. Save the registration

After filling in the fields, click save .

Done! Your new workspace has been successfully configured and is now available on the platform. With these settings adjusted, you'll ensure greater accuracy in tracking work hours and managing timesheets, making your operation more efficient and organized!

If you need further support, contact our team via WhatsApp . We're ready to help!

Updated on: November 3, 2025