What is a user profile and how do I create new permission profiles?

To ensure that each user has exclusive access to the information and functionalities relevant to their role, the platform offers different permission levels. These permissions define the actions and data to which each user has access, allowing administrative and operational functions to be adjusted according to the specific needs of each role. Thus, each employee accesses only what is relevant to their daily activities. Below are listed the default permissions already registered on the platform:

• HR: The HR permission is the most comprehensive, allowing total system management with complete access to all employee data. It also enables the configuration of employee profiles and unrestricted access to all platform management functionalities. This permission is recommended for HR professionals or system administrators.
• Manager: The Manager permission offers a broader view, allowing you to manage and view information from specific workplaces or groups. However, access to the registration section of the platform is restricted.
• Supervisor: The Supervisor permission allows monitoring of the team, defined by the locations or groups selected in the user's profile. The supervisor can view the data of the employees under their supervision and access reports, with permissions similar to those of HR and Manager, but with more restrictions.
• Employee: This profile is intended for employees who only need to clock in and out and, occasionally, check their own timesheet. They do not have access to other employees' data or settings.
• Collector registration : This permission is exclusively for access to the website or app, functioning as shared access across devices where multiple employees will register their time and attendance. It can be understood as a "collective user".

Step-by-step guide to creating a new permission profile

If your company needs customized permissions, you can easily register them directly on the platform. Follow the step-by-step instructions below to create new permissions or adjust the access of existing permissions according to your organization's specific needs:

1. Access the module

In the top menu of the Management website, select admin . Then click on permissions . On the permissions screen, you will see a list of permissions already created.

Start a new registration

Click on add new permission.

Enter the main information.

• Name: Define a name for this permission.
• Access type: Determine the level of access this permission will have within the system.
• Access to data from all workplaces : Allows the user to view information for all registered employees, respecting the permissions defined for the profile.
• Access to specific workplace data: Allows the user to view information only for employees linked to the workplaces or groups selected in their profile. This type of access is ideal for restricting the visibility of information, ensuring that the user only has access to data relevant to their area or sector.
• Access only to own data : The user will only be able to view their own data, respecting the limits of the general permissions defined in the system, which will be detailed later.
• Description of the permission: A concise summary to quickly identify the purpose and scope of the permission.

4. Define the general permissions.

Here you must define the access level for each system functionality. The functionalities are subdivided into eight sections: registrations, time bank, locking, approvals, administration, monitoring, entries, and activities.

4.1. Access levels

For each feature available in the system, you will find three configuration options:

No fields selected: If no fields are selected, the user will not have access to the functionality and it will not be displayed in the system.

"View" option: By enabling this option, the user will be able to view and access the functionality, but without permission to make changes or edits.

"Create/Edit" option: By selecting this option, the "view" permission will be automatically included. At this level, the user will be able to create new records or edit information within the functionality.

"Delete" option: By enabling this last option, the user will have full access to the functionality, being able to view, create and edit records, as well as delete them.

Configure each feature according to the access and autonomy needs of each user profile.

Permissions ensure that employees only have access to the functionalities and information relevant to their responsibilities, promoting safer, more efficient, and personalized management. With a well-planned configuration, it's possible to ensure that each user performs their duties productively, preventing unauthorized access and strengthening the protection of company data. Remember to regularly review permissions to ensure they are always aligned with needs and changes in workflow.

If you need further support, contact our team via WhatsApp . We're ready to help!

Updated on: February 23, 2026