User Report: How to generate and interpret the spreadsheet
Managing user permissions and access is a vital task for HR. To facilitate this audit, Pontotel allows the generation of a complete spreadsheet with all the data of registered users, their access levels, and security status.
In this article, you will learn:
- How to generate the user spreadsheet;
- What does each column in the report mean?.
How to generate the report
To extract the updated report, follow this path:
- In the sidebar menu, go to Admin. Then, click on the Users.
- In the upper right corner of the screen, click the "User Spreadsheet" button.
- The system will generate an Excel (.xlsx) file containing all users in the database.
Understanding the columns in the spreadsheet
When you open the file, you will find several columns detailing the settings for each account. Here's what each one means:
Column | Description |
NAME | Full name of the registered user. |
Email used for login and receiving communications. | |
PERMISSION | Define the access level (e.g., HR, Manager, Employee). |
ACTIVE | Indicates whether the user has access granted (Yes) or blocked (No). |
WORKPLACES | Which units or locations is this user allowed to view?. |
ACCESS TO | Visibility filters (e.g., "All" or specific groups). |
CPF | User identification document. |
ASSOCIATE EMPLOYEE | Shows which employee record is linked to this user. |
CODE | The user's unique identifier or PIN in the system. |
DIRECT LEADER | Indicates who is the immediate supervisor associated with this profile. |
TELEPHONE | Contact number registered. |
ACTIVATE MFA | Indicates whether Two-Factor Authentication (Extra Security) is enabled. |
PERSONAL PERMISSION | module Dual Profile. It is for users who have managerial roles and use the same user account for time and attendance tracking. |
- Access Audit: Use this spreadsheet periodically to check if former employees are still listed as "Active" and deactivate them in the user menu if necessary.
- Security (MFA): Keep an eye on the MFA column. We recommend that users with HR and Administrator always have this option enabled to ensure the protection of company data. To enable it, access the advanced settings during user editing.
The user spreadsheet is an essential tool for maintaining the security of your account and the organization of your HR department. With it, you have a complete "x-ray" of all accesses in one place, ensuring that permissions are always aligned with your company's guidelines and facilitating quick audits.
If you encounter any difficulties generating the report or need help understanding a specific permission, our team of experts is ready to support you!
Contact Pontotel through our official channels:
- 💬 Chat: Available directly on the Management Website.
- 🟢 WhatsApp: Click here to talk to us or add the number (11) 3185-2700.
Updated on: March 20, 2026
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